Position Control & Completing the Job Requisition Form
Purpose: To help Administrators and Secretaries understand the concept of Position Control and accurately complete the Job Requisition Form when requesting new or replacement positions.
Quick Links
Completing the Job Requisition Form
The below video is a comprehensive tutorial on completing the Job Requisition, which can be accessed via a link on your BusinessPlus Dashboard.
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Key Takeaways from the Video
What Is Position Control?
- Position Control ensures that funds allocated to personnel costs during the budgeting process are adhered to throughout the fiscal year.
Why a New Job Requisition Form?
- Helps the district manage its staffing plan by assigning FTE amounts to specific budget codes.
- Ensures personnel actions are reviewed against budget availability and coded correctly.
Key Steps in Using the Form
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Start by completing the job requisition form—applies to new, vacated, and temporary positions (link available on your BusinessPlus dashboard).
- Specify:
- Position title and job description from the standardized list
- Funding source (budget code)
- The form automatically checks if enough FTE and budget are available.
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Routing and Approval—Form is routed to Fiscal, Budget Admins, and HR for approval.
- Once approved, the requisition moves to the job posting and hiring phase in TalentEd.
Tips for Success
- Have the correct budget code before starting the form.
- If backfilling a position, use the previous employee lookup for quick budget/position entry.
- Use the Notes section to clearly explain unique job details.
Searching for Historical and In Progress Job Requisitions
The below video will orient you to the Job Requisition search screen, where you can find historical and in-progress requisitions. This is useful if you need to reference a prior requisition before backfilling a position or determine the current approver for an in-progress form.
Workflow Approval Path for Job Requisitions
Job Requisitions move through a multi-step workflow designed to ensure the requested position is accurate, aligns with staffing plans, complies with program budgets, and has available funding. The path depends on the complexity of the position and how it is funded. For straightforward cases—such as backfilling a single budget-funded position—the workflow is shorter and completes more quickly.
Tip: To prevent delays, make your Job Requisition as complete as possible and include notes that may assist approvers.
The below image represents the current Job Requisition workflow:
Using the FTE Calculator with Budget Splits
Splitting a partial FTE position across multiple budgets can be tricky. To make this easier, the Job Requisition form now includes a built-in calculator. Enter either the percentage split for each budget or the number of hours worked per week per budget, and the calculator will automatically distribute the total FTE across the budgets.